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Team Assistant (002283) in London at Inmarsat

Date Posted: 9/10/2018

Job Snapshot

Job Description

Primary Role Purpose:

To provide administrative support to the Group IT division. The successful candidate will have an organisational talent for managing multiple priorities in a proactive and resilient manner, and the flexibility to react quickly to changing situations, in addition to having the skills to interact with all management levels, across all functions of the business.

Job Requirements

Key Responsibilities:

  • Raise Purchase Requisitions and set up new vendors; processing / track invoices for the department; communicate with requester; Accounts Payable and suppliers
  • Process P-Card expenses on Concur system
  • Format presentations and documents
  • Provide filing support and document management solutions (printing and scanning)
  • Provide telephone cover and answering support during meetings etc.
  • Arrange couriers / shipments documentation
  • Ordering stationary supplies
  • Support meetings inc minute taking and action tracking
  • Handle confidential and sensitive information with discretion

Essential Skills:

  • Experience providing various office administration support
  • Experience in managing internal/external meetings and purchase order requests within a corporate environment
  • Previous experience of supporting multiple managers in a team administration role
  • Organised with excellent attention to detail and strong time management skills
  • Excellent inter-personal and communication skills
  • Proactive and driven
  • Experience with Microsoft office suite in particular Excel, Outlook and PowerPoint
  • Experience in planning and coordinating

Desirable:

  • Experience of the following systems:  SAP, Concur, Webex

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