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Payments Project Assistant (001567) in London at Inmarsat

Date Posted: 2/2/2018

Job Snapshot

  • Employee Type:
    Contract
  • Location:
    London
  • Job Type:
    Finance
  • Date Posted:
    2/2/2018

Job Description

Primary role purpose:

To support the Accounts Payable Team Leader in the resolution of legacy payment issues and clearing issues as well as support the payment of vendor invoices and employees’ travel expense claims on a timely basis.

Job Requirements

Key Responsibilities:

  • Work through the targeted project plan to clear legacy Returns, rejections and cash clearing not completed in prior periods
  • Daily clear down of manual payments in the AP Ledger – so post and allocate against relevant invoices. Any payments not related to the AP Ledger are cleared down against a cash clearing account.
  • Daily tracking of rejections and returns in conjunction with the Financial Accounts Department and the JPM On-Line Portal using Eserve etc.
  • Where a rejection or return has been identified, ensure that the relevant AP team member is notified so they can manage the vendor account (putting account on hold for example).

Support the Payments Team when necessary to:

  • Ensure all necessary payments are made to our vendors in a timely and accurate fashion
  • Create payment files as per the frequency required
  • Document any processes to ensure always up to date in the payment process arena
  • On a monthly basis around month end any refunds that have been received and passed by the Financial Accounts Team to the Payments Team must be posted to the correct GL coding against the vendor and cleared down
  • Send payment confirmations as and when required e.g. if a manual payment has been actioned ensure the business user requesting the payment is forwarded the confirmation of payment as soon as the payment has been fully sent.
  • Any other ad hoc requests from your line manager/senior management

Essential Knowledge and Skills:

  • SAP proficient, specifically in payments
  • Good educational background
  • Strong accounts payable experience gained with a professional environment
  • Great attention to detail
  • High level of accuracy
  • Ability to multi–task at a high level
  • Demonstrably excellent Time Management Skills
  • Positive demeanour
  • Great communication skills
  • Proactive and ‘can-do’ attitude
  • Diligent and thorough – committed to the task in hand
  • Desire to improve working practices/systems
  • Proficient in MS Office applications and Outlook

Sphere of influence of the position: This post requires extensive dealings with Senior Finance Approvers and the wider AP Team as well as Financial Accounting and Inmarsat’s banking providers.

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