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Legal Team Assistant (001805) in London at Inmarsat

Date Posted: 3/22/2018

Job Snapshot

  • Employee Type:
    Permanent
  • Location:
    London
  • Job Type:
    Other
  • Date Posted:
    3/22/2018

Job Description

Primary Purpose of the Role:

The team assistant will report to the SVP Legal Affairs, and will be the organisational lynchpin for the global legal team. He/she will provide support for the legal staff located in London, Washington DC and Palm Bay, performing a broad range of tasks to ensure a supportive administrative environment.     

The right individual will have experience managing multiple priorities in an energetic and logical manner and will need organizational talents, combined with flexibility and tolerance for change.

The role will require a natural relationship builder, confident working under his/her own direction, who engages with internal and external parties in a pleasant and effective way.

Job Requirements

Key responsibilities:

  • Understand the priorities and activities of the team and provide appropriate administrative support
  • Electronic and physical filing of NDAs and contracts
  • Responsibility for administration of legal department budget, processing invoices and expenses
  • Arranging meetings and diary management for SVP Legal Affairs
  • Booking travel for the team
  • Preparation of written materials, powerpoint presentations and draft correspondence
  • Ad-hoc logistical support – liaise with IT, Telecoms etc. in the event of any issues
  • Handle confidential information with discretion
  • Provide assistance to cover for Exec EAs if required

Essential Knowledge and Skills:

  • Minimum 3 years’ experience supporting a team of geographically dispersed individuals
  • Excellent PC skills – including WORD, Powerpoint, all MS Office functions and basic database skills
  • Capable of producing quality business presentations and written content
  • Previous experience with financial administration
  • Highly organised and ability to reprioritize workload as required to achieve new demands
  • Ability to establish and improve existing systems
  • Highly responsive, “can-do” attitude
  • Confident to work with very little supervision and remote from the team
  • Pro-active communicator and problem solver
  • Previous experience working in a legal environment a plus
  • Strong interpersonal skills and team spirit

 

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